
How to Delete a Policy
When it is determined that a policy has either been replaced with another policy or the policy is no longer necessary.
Before Deleting an Existing Policy:
- Check the policy in Policy Central to be certain that it has not already been deleted.
- Deletion Justification:
- Why is this policy no longer necessary?
- What are external trends as it relates to this policy?
- Deletion Considerations:
- Have provisions been made to address issues that might arise from the deletion of this policy?
- When will the deletion become effective?
- Have affected College offices/personnel been made aware of the policy deletion?
Deleting a Policy:
- All policy deletions need to be approved by the Executive Team member responsible for that division.
Steps:
- Draft the rationale for the deletion.
- Get input from Executive Team member(s), deans, department heads and colleagues.
- Send deletion rationale to the Executive Team member.
- Executive Team member will submit the deletion request to the PAC electronically.
For Executive Team Member:
Policy Submission:
- When you are ready to delete the policy, send an email to the [email protected]. The Council Chair will send you the Policy and Procedure Review Form to complete.
- After the deletion is submitted, you will receive an email submission receipt.
PAC Review:
- The PAC chair will share the deletion request with the Council members and will notify you:
- If additional information or changes are needed; or
- If the policy will be forwarded to the Executive Vice President and President for review.
Presidential Review:
- After the Executive Vice President and President review the deletion request, they may:
- Send it to the Board of Trustees for approval; or
- Send it back to the PAC chair for:
- Additional information about why the deletion is needed
- PAC chair will share this with the PAC and the Executive Team member.
- To stop the deletion from going forward.
- The PAC chair will notify the PAC and the Executive Team of the Executive Vice President and President’s decision.
- Additional information about why the deletion is needed
Board of Trustees:
- If the Board of Trustees approves the deletion, see Follow-Up.
- If the Board of Trustees rejects the deletion:
- The policy can be sent back to the Executive Vice President and President for revision (see Presidential Review) or
- No deletion will occur and the current policy will remain in place.
Follow-Up:
- Once a deletion is approved by the Board of Trustees, the PAC chair will:
- Remove it from Policy Central.
- Notify the PAC and Executive Team member.
- Archive the policy.