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How to Delete a Policy

When it is determined that a policy has either been replaced with another policy or the policy is no longer necessary.

Before Deleting an Existing Policy:

  1. Check the policy in Policy Central to be certain that it has not already been deleted.
  2. Deletion Justification:
    1. Why is this policy no longer necessary?
    2. What are external trends as it relates to this policy?
  1. Deletion Considerations:
    1. Have provisions been made to address issues that might arise from the deletion of this policy?
    2. When will the deletion become effective?
    3. Have affected College offices/personnel been made aware of the policy deletion?

Deleting a Policy:

  1. All policy deletions need to be approved by the Executive Team member responsible for that division.

Steps:

  • Draft the rationale for the deletion.
  • Get input from Executive Team member(s), deans, department heads and colleagues.
  • Send deletion rationale to the Executive Team member.
  • Executive Team member will submit the deletion request to the PAC electronically.

For Executive Team Member:

Policy Submission:

  1. When you are ready to delete the policy, send an email to the [email protected]. The Council Chair will send you the Policy and Procedure Review Form to complete.
  2. After the deletion is submitted, you will receive an email submission receipt.

PAC Review:

  1. The PAC chair will share the deletion request with the Council members and will notify you:
    1. If additional information or changes are needed; or
    2. If the policy will be forwarded to the Executive Vice President and President for review.

Presidential Review:

  1. After the Executive Vice President and President review the deletion request, they may:
    1. Send it to the Board of Trustees for approval; or
    2. Send it back to the PAC chair for:
      1. Additional information about why the deletion is needed
        1. PAC chair will share this with the PAC and the Executive Team member.
      2. To stop the deletion from going forward.
        1. The PAC chair will notify the PAC and the Executive Team of the Executive Vice President and President’s decision.

Board of Trustees:

  1. If the Board of Trustees approves the deletion, see Follow-Up.
  2. If the Board of Trustees rejects the deletion:
    1. The policy can be sent back to the Executive Vice President and President for revision (see Presidential Review) or
    2. No deletion will occur and the current policy will remain in place.

Follow-Up:

  1. Once a deletion is approved by the Board of Trustees, the PAC chair will:
    1. Remove it from Policy Central.
    2. Notify the PAC and Executive Team member.
    3. Archive the policy.